Approved
Approval box isApproval request designated by another person as the approverThis is a menu where you can check and process. When an employee requests a task that requires approval and I am designated as the approver, I can decide on the approval status in this menu.
Menu Location: Management Center > Approval Management > Approval Box
💡 Approval vs Request Approved: Requests I need to approve (requests for approval from others)request form: The approval request I made (the request I made for someone else to approve)
Screen Composition
Basic Screen
When you access the approval box, all approval requests for which you are designated as an approver will be displayed in a list.
Screen Components
- Top Tab: Approval All / Pending / Completed Filtering
- Search Filter:
요청 번호·요청자·제목Dropdown (Top Left) - Total Count · Refresh: Top right
- List Table: Approval Request List (Items Needing Action Highlighted)
- Detailed Slide: Details and approval processing of the selected request (right)
Left menu's승인함The number on the side isNumber of cases pending processingis.
List Information
Each approval request displays the following information.
| item | Explanation |
|---|---|
| Request number | Unique identification number. Items requiring processing are marked with a dot (●) in front. |
| Service | Service icon for the request |
| Requester | Requester (Name · Email) |
| Title | Request Title |
| status | Current Processing Status (Pending Approval / Approved / Rejected) |
| requested date | Request Time |
| Completion date | Processing time (if before processing)-) |
Understanding by Status
Approval Request Status
Requests for approval are displayed in the following statuses based on the situation I have handled.
| status | meaning | What I need to do |
|---|---|---|
| 🔵 Pending Approval | I have not yet decided on approval/rejection. | Approval or Rejection Processing |
| 🟢 Approval | The status I have approved | Processing complete (view only) |
| 🔴 companion | The status I have rejected | Processing complete (view only) |
| ⚫ Request Cancellation | The requester canceled in the middle. | None (Cancellation Completed) |
⚠️ Priority processing neededA request in the approval pending state means that someone is waiting for my approval. Please review it as quickly as possible and decide whether to approve or reject it.
Approval Request Inquiry
Filtering by Status
You can use the tabs at the top of the screen to check only the requests in the desired state.
- Approval All: Show all approval requests (default)
- Waiting: Show only pending approval status (priority processing needed)
- completed: Approval + Rejection Status Display
Search Function
You can search for the following items using the dropdown in the top left corner.
- Request number
- Requester (name or email)
- Title Content
Priority
Check pending requests first:
- Requests that require processing are highlighted with a dot (●) in front of the request number.
- It is recommended to prioritize processing older requests.
- In case of urgent requests, the requester can contact separately.
Approval Request Detail Confirmation and Processing
Open detailed information
When you click on a request you want to process from the list, a detailed information slide will appear on the right. The slide is요청 내용 · 이력It consists of two tabs.
Detailed Information Structure
Basic Information
| item | Explanation |
|---|---|
| Request number | Unique Identification Number |
| Preservation Period | The duration for which this document is stored |
| Requester | Name · Email |
| Request details | Request summary sentence |
Request Information Section
- Approval Target List (Recipients · CC · BCC)
- You can select individual approval/rejection next to each target.
- top right
[✓ 전체 승인]·[⊖ 전체 반려]Button Provided
Input Opinion
의견isRequired inputis- The submitted feedback will be delivered to the requester as is.
- When requesting a return, please provide specific reasons that the requester can understand.
Details Section ([전체 보기 >]Click)
- Title: Email Subject
- Recipient: Full Recipient List
- Reference: CC (if any)
- Hidden Reference: Hidden Reference Recipients (if any)
- Attached file: Attachment File List (Click file name to download)
- Main content: Entire email content
History Tab
Check the events that occurred in the document in chronological order from request creation to approval processing.
Processing Approval
Approval Process
Step 1: Review Request Details
- Verify who the requester is
- Check the email subject and recipient list
- Download the attached file to check the contents if necessary.
- Review of the main text
Step 2: Approval Decision
- Full Approval:
[✓ 전체 승인]Click — Approve for all targets - Partial Processing: Individual approval/rejection selection by recipient and cc.
- Complete Rejection:
[⊖ 전체 반려]Click — Reject for all targets
Step 3: Enter Feedback (Required)
- Approval and Rejection Both
의견Input is required - When canceling, please provide specific reasons.
Step 4: Processing Complete
[처리]Button Click- Completion Notice Confirmation
- Automatic notification sent to the requester
Using Partial Processing
When there are multiple recipientsAllow sending to only someIf you want to, use partial processing.
- For example) Out of 3 external recipients, 2 approved, and 1 rejected.
- Emails are sent only to approved subjects, and rejected subjects are excluded.
- After the processing is complete, you can check the results by target when you reopen the details.
In the case of handling as a challenger
another person설정 > 결재 위임If you designate me as a challenger, the approval requests that person needs to receive will be delivered through my approval during the delegation period.
Processing Method
It is the same as a general approval case.
Record After Processing
| item | Record content |
|---|---|
| processor | I |
| Approver Status | Delegation Approval or Delegation Rejection |
| Resume | The original approver (delegator) and the reason for delegation are displayed together. |
Points to note
- Even after the delegation period ends**The cases that have already been delivered to me will be handled by me.**You must do it. It does not return to the original approver.
- To delegate to someone else when I am absent
설정 > 결재 위임Specify the challenger.
Quick Processing Through Email Notifications
Approval Request Notification Email
You will receive a notification email if there is a request for approval.
Email content
- Requester Information
- Request Basic Information (Title, Number of Recipients, Number of Attachments)
- Button to go to the management center
Move to Approved in Mail
- Click the button in the notification email.
- Automatically moving to the management center approval box.
- The detailed screen for the request opens automatically.
- You can process approval/rejection immediately.
💡 Caution
- Careful Approval Process
- A request that has been processed cannot be canceled.
- Before approval, please thoroughly review the request details.
- Handle suspicious requests after verifying directly with the requester.
- Comments are required and will be forwarded to the requester.
- Please enter a specific reason for the rejection.
- Please provide clear guidance for the requester to improve.
- Appropriate Processing Time
- Someone is waiting for my approval.
- Please process it as quickly as possible to prevent any disruption to work.
- If a long absence is planned, set up approval delegation in advance.
Related Features
- FAQ: Frequently Asked Questions about Approval
- request form: How to manage the approval requests I submitted
- Settings: Approval Line·Approval Delegation Setting Method
- Overview of Approval Service: Basic Concepts and Overall Process of Approval Service